Archive for December, 2008

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Who is afraid of Social Media? – Part 3

Wednesday, December 31st, 2008

Now that you have read part 1 and part 2 of ‘Who is afraid of social media’, hope you enjoy the last and final part of the series as much as the earlier ones.

  • ‘We don’t know if our workforce will be excited about social media’

A very valid concern. Sometime employees might just not be ready to embrace social media and its toolss. However, one needs to remember, that most of the younger workforce have already embraced social media to a large extent and the others will too, given time and encouragement.

It might make sense to start the reluctant workforce on some simple social media tools, hand hold them and provide continuous encouragement and demonstrate the value. Tough isn’t it… but who said life was easy?

Other ways to ensure participation would be to encourage top management to actively use social media and be ‘visible’ in their efforts. Develop internal ‘evangelists’ to demonstrate the benefits and spread the good word on your behalf.

Make sure any successes achieved from the use of social media are celebrated. Incentivise the use of social media internally. For e.g. reward and recognise top bloggers in the organisation. It won’t take long for others to follow and see the benefits. Promote interesting themes and spark of interesting discussions that pique the curiosity of reluctant employees.

  • ‘We don’t know if it makes business sense for us’

Defining a quantifiable value using social media is the toughest part of being a pro-social media internal communicator. The management is not interested in ‘increased dialogue’ and ‘community building’ unless there is a tangible attached. Sometimes you really need to show them the money.

To help deal with sceptical bosses you can pitch it as an inexpensive way for teams to collaborate and for cross-learning to take place. Draw attention to the fact that social media project can help achieve specific business and communication objectives.

Start with a pilot and get internal champions to participate and share their positive experiences, so you have something tangible to report back to management.

  • ‘But will we be able to measure success?’

Yes you will, provided you give it even time and effort. Help yourself by quantifying the value of social media tools that you put into use. Decide what you want to achieve and how social media is going to help the organisation.

Include well-thought out goals, build in guidelines and rules and you should be able to measure success. Gather quantitative and qualitative data to support your claims. Some things you can use to measure success are – has employee satisfaction gone up, have innovative business ideas and solutions come out of the use of social media, has employee productivity gone up, have more issues been identified and resolved due to use of social media.

Hope this will help you start on the path of using social media in your internal communication plans. Keep in mind the golden rule of communication – ‘Communicate, communicate, communicate’

Start the dialogue and keep listening to and analysing the comments. Spot opportunities within the organisation where social media could provide a good fit. Start small and learn from your mistakes. Understand management concerns and address them. And get some internal influencers on your side before you start. After all, everybody needs a little help!

Here’s wishing you a very Happy New Year!

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Posted in Corporate Communications, Employee Relations | No Comments »

Who is afraid of Social Media? – Part 2

Tuesday, December 30th, 2008

In the second part of the series on – ‘Who is afraid of social media?’ – we continue to focus on the concerns that stop social media from playing a key role in internal communication.

  • ‘Our culture is very different’

Yes it’s true that social media works better if the organisation has a young, tech-savvy workforce with a flat structure and a democratic and open culture. But there are enough examples across the world where conservative companies with an older workforce have met with social media success. All it needs is time, patience and consistent efforts.

It is important to recognise the company culture and customise your social media plans accordingly. You might have to tweak your plans and phase out in a manner that makes it more acceptable and easier to adopt. One needs to pay heed to the fact that even if the organisation has been traditionally conservative about communication, in the future the Digitally Advanced will form the ranks and their communication needs will be better met using social media.

  • ‘What if the employees misbehave or worse leak information’

Read behind the words. Is it just another way of saying, ‘we are not ready to lose control’? The idea that employees can say what they want is often scary to most organisations. This is the biggest obstacle in the way of social media entering an organisation. Management is often scared that employees will not have the maturity to handle social media. It is often feared that employees will say the ‘wrong’ things, use bad language, insult top bosses, complain… the list is endless. There is a bigger, and maybe real, fear of information leaks taking place.

Wake up Mr Boss! Grapevine, gossip, rumour mills… call it what you like… have been around much before Web 2.0 came on the scene. Social media, at least, allows for the so called ‘unpleasant’ things to come to management’s notice than remain something that is discussed and allowed to fester around water coolers.

You have a chance to identify issues and soothe disgruntled employees, which is better than living in a Fool’s Paradise. Just because you don’t hear negative feedback from the employees, does not mean it does not exist. If not given a platform to be aired, in the long run it will be detrimental for the company.

Instead define communication guidelines that will help employees use social media better and offset the worries regarding information leaks. IBM came up with an innovative solution in this regard and created a wiki to get its employees to create social media policies themselves.

Organisations also need to keep in mind that they have employed professionals and just because communication has moved online, professionalism and basic respect will be forgotten. Most of us are already aware that inappropriate use of email in the workplace is not acceptable and the same behavioural standards will transfer to use of other Web 2.0 tools.

  • ‘Will the organisation’s productivity come down’

Another common concern is that social media will eat into the employees’ productive time. Time needs to be invested by an employee in participating in blogs, discussion forums and wikis. Is it going to keep him away from his regular job?

No it is not. Social media tools allow information and knowledge to be shared more freely in the organisation, allows for virtual meetings to take place and saves time and costs, boosts overall productivity and is a useful way to cut down on time consuming internal mail traffic. Employees are only going to read or take part in what is their area of interest.

Click here to read about the rest of the concerns that plague internal communicators.

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Posted in Corporate Communications, Employee Relations | 3 Comments »

Who is afraid of Social Media? – Part 1

Monday, December 29th, 2008

I find most corporate communicators are wary of social media when it comes to Internal Communications. While they are more than happy to embrace social media otherwise; when it comes to marketing to the internal consumer, a very important constituency in any good communicator’s plan, they will not touch social media with a ten-foot barge pole.

Today, I will try to help you understand what stops most internal communicators from using social media to increase and strengthen relationships with their consumers – the employees.

In the old way of doing things, companies make use of intranets or websites as static tools. Employees can search and find, but have limited ability to participate and contribute. In the new way of doing things, things are interactive and collaborative and use social media tools such as social networking sites, blogs, collaborative research, discussion forums and wikis.

It is a pity that companies have failed to realise the potential of social media in internal communications given that it can significantly increase employee engagement, help start a dialogue with employees and build relations, increase collaboration and democratise the organisation in the true sense of the word.

It also helps to collect qualitative feedback and let you know what exactly is on the employee’s mind.

What are some of the common concerns existing in the mind of internal communicators regarding social media? How can they be addressed? You must wonder, what makes me an expert to answer these questions. Well not too long ago I used to have similar concerns. By virtue of having been there and done that, I think I might be able to provide some solutions.

So here goes…

To begin with one needs to understand that in any organisation two sets of people co-exist and I like to call them the Digitally Challenged (who think the scope of the Web is limited to emails and the occasional search) and the Digitally Advanced (who have grown up with the Internet and understand and harness the power of Web 2.0 tools in their daily lives).

The Digitally Challenged don’t perceive social media tools the way the Digitally Advanced do – as extensions of themselves. The latter understand well and harness fully the power of Web 2.0 in their daily lives. They like to be engaged and like to be involved, a fact that was strategically deduced and used to his advantage by Barack Obama. Most people joining the workforce today are Digitally Advanced and one needs to make an organisation ‘social media ready’ for them.

Is the reason behind the unpopularity of Social Media when it comes to Internal Communications, the fact that most decision makers are Digitally Challenged? Is it because they have got so used to a hierarchical and controlled form of communication that they are simply afraid of losing control?

Most decision makers fail to understand that today people prefer a environment where they can be heard, where they can participate, where they can act. Today’s workforce are great communicators and networkers themselves and want internal communications to mirror the same.

There are multiple concerns behind internal communicator’s apprehension towards social media, but a few common ones are:

  • ‘We simply don’t have the resources’

Most companies have concerns about overloading overworked communicators and also about the cost of implementing and running a full-fledged social media programme for their employees.

The only way to lay rest to this concern would be show management how social media tools are not only inexpensive but take very little time to set up. For an organisation, rather than worrying on the ROI in monetary terms, the focus should be on how much it can gain by harnessing the power of social media.

  • ‘We have other communication tools to focus and don’t have the time for social media’

An excuse if I have ever heard on. How can we ignore social media when we can see that Web 2.0 tools are already an integral part of the lives of the employees? Will it not make more sense to communicate to them in a manner that they understand and enjoy rather than a seldom-used-and-often-ignored Intranet?

There are many smart companies who have seen the sense, economic and otherwise, of incorporating social media tools in their communication plans. Your chances of convincing your management will significantly go up if you can show them how social media will support the business goals. Arm yourself with case studies of companies like IBM, Sun Microsystems and other Fortune 500 companies that are using social media successfully.

Look out for more such concerns and their solutions in the second part of Who is afraid of social media?.

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Posted in Corporate Communications, Employee Relations | 3 Comments »

Social Media Reinventing itself in 2009

Monday, December 22nd, 2008

I am sure you must have read my first five predictions on the socio-economic changes that the world will see with use of social media. The next set of five predictions that I have written are  relevant in the realm of social media medium per se.

  1. First time use of social media through Mobile:

Majority of people world over will surf the Internet and social media for the first time in their lives using mobile phones. Mobile phone penetration is increasing rapidly in most countries and along with the its value added features like streaming. In India, close to 10 million subscribers are being added every month. These small towns will skip landlines and opt for cell phones directly. These towns will take technology leap in a manner of speaking. Simultaneously, several companies are in the process of launching social networking sites for mobile. Put these two together and you could see this prediction come true.

I predict that in 2009 itself, several small towns and rural areas will experience Internet & social media for the first time through cell phones and not through computers.

2. Online reputation management:

As our conversations move online, it will be imperative for brands and corporate to participate in them. Not only that, they will have to track those conversations to understand how their brands stand with the consumers. Are their brands in the consideration set or if they are they being spoken about in positive tone? These are very important questions for companies to get answers to as their marketing spends will be determined accordingly. There will be specialized agencies that will provide these services to the companies.

I predict that in 2009 online reputation management will be big business and most corporates will turn to it in a big way.


3. Facebook will become a paid site:

So will any social networking site that wishes to survive the next year. There have been enough and more articles written on SNS not being able to monetize on the huge subscribers that they have got for themselves. Venture capital funds can’t sustain them forever. Also purely by advertisements alone, they will not be able to break even or advance on their business plans.

I predict that in 2009, Facebook will turn a paid site. Facebook can charge $10 (Rs. 500) from every user for a year-long membership. Even if out of the 150 million users that Facebook boasts of, 2/3rd drop out, we talking of $500 mn (50m users X $10 per user) of revenue that it can generate in one year.


4. Twitter will become a verb i.e ‘To Tweet’:

Unofficially it already has. But in 2009, the importance of Twitter will grow so dramatically, that Oxford will be forced to accept it as part of our normal parlance. The role that micro blogging has played was fairly evident from the recent Mumbai terror attacks.

I predict that in 2009 twitter will become so important that at least one Indian company will use it to tweet important announcements being made in their Annual General Meeting (AGM)

5. Online videos will be most important marketing tool:

In the social media sphere, online videos will gain prominence over other marketing ploys. I had written in my earlier post that online videos will gain popularity even more in times of economic slowdown. In fact some brands like Kaya have already started using it. Other companies will soon follow and attempt to reach out to their potential consumers and collaborate with them to produce user generated content.

I predict that in 2009, social media agencies and production houses like Common Craft will have to specialize in providing online video solutions for corporates.


My friend, Gaurav Mishra who genteelly pushed me into writing these predictions has his written his seven predictions on social media.  Peter Kim has compiled his predictions along with 13 other social media gurus that really makes a good reading.

I hope my predictions have given you some food for thought to start off your own set of predictions for the next year. Do mention them and comment on this post.

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Posted in Facebook, Online Videos, Predictions, Social Media, Twitter | 28 Comments »

Social Media Predictions for 2009

Sunday, December 21st, 2008

Let’s play the word association game here. Tell me what comes to your mind when I say the word December. Of course, Christmas, shopping, holidays….Predictions!! Yup, predictions that’s the one this blog post will be all about. What will the year 2009 hold for us?

I have put down my 10 predictions. Five of these are on a more socio-economic level at large. Most of these changes that I am predicting will be huge leap jumps in their own way and will be possible only because of extensive use and acceptability of social media.

1. Thought Leadership as a Strategy:

These days, it is not uncommon to see people seek value out of everything. And by value, I am not restricting it to price equation alone. Value could be delivered in the form of information, education, better quality or even better service. One of the key principles of social media is to provide value to its consumer. For companies and in turn their brands to survive, they will have to provide value at all levels to their consumers. Social Media will prompt companies to adopt thought leadership as a value in their manifesto in their area of core competence.

I predict that in 2009 most companies will use thought leadership as a strategy in their respective categories by educating consumers to win potential consumers and retain existing ones.

2. Online activism:

World over, we are witnessing increase in online activism from citizens. People are reaching out to each other across the country or world either for peace rallies or prayers or candle light vigils or to form groups to decide on action steps. Social media is providing a platform to like-minded people to connect with each other and come forward to participate in events. It is being used to educate citizens to become more alert and aware about their surroundings.

I predict that in 2009 there will be a lot more of government and citizen collaboration to fight not just terrorism but also for better governance. And the mode of collaboration and reaching out will be through social media.


3. Traditional media will rediscover itself:

There is a lot of talk on how traditional media will lose its sheen in the coming years. I believe it will continue to do so if it keeps following social media principles without reinventing itself. Take the case of citizen journalism. A couple of TV channels have started running segments where the citizens report in news to the people at large. As a subscriber I am not paying TV channels money to hear news from the common man. I am expecting a thorough analysis done by the reporters and journalists on the events before it being presented to me. I want an unbiased, complete perspective which an untrained citizen cannot provide. For citizen based reports, I always have social media platforms to go to.

I predict that in 2009 channels adopting practices like these will die. Traditional media is still very important in our lives and it has to discover and operate from its own strengths rather than borrow principles of social media.

4. Rise in Entrepreneurship:

The coming year will see a surge in employees turning entrepreneurs. Two of the key barriers for any entrepreneur are sourcing and marketing. They do not know how to reach out to their potential customers or their relevant suppliers and secondly do not have big marketing budgets to do so. With social media coming into play, both the barriers will be tackled for good. Armed with a profile in social networking sites like Facebook and Linked in, an entrepreneur can reach out to his potential customers and vendors at practically no cost. I have several of my friends who have leveraged SNS to their advantage. One is running a store called Attic and the other is promoting himself as a photographer. Several others have networked themselves on Linked In and reached out to their potential clients. This is no to say that they do not need a great idea and passion to implement the same.

I predict that in 2009, several people will turn to entrepreneurship as social media will facilitate them in their process.


5. We will turn into listeners:

Let’s admit it, most of us if giving a choice would rather speak than listen. It’s a sort of conditioning that as happened to us over the years as the media we used facilitated only one way communication. With social media increasing its presence, we will have to get used to receiving feedback. Our consumers, investors, employees will have the opportunity to talk to us directly and we will have to listen. If we want to continuously seek and retain their attention, we will have to start listening and accepting feedback.

I predict that in 2009, we as individuals and corporate will definitely change and start listening to each other more often.

Click here to read the remaining five predictions for the year 2009.

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Posted in Facebook, Predictions, Social Media, Target Audience | 26 Comments »

How to use your status updates profitably?

Saturday, December 13th, 2008

Status updates are here for good. Love them or Hate them but if you are on social networking site, then you can’t ignore them. Status updates work by asking user the question – “what are you doing?” The user’s reply is the update that will appear in his or her profile.

There has been an ongoing debate on whether status updates should be qualified as form of micro blogging. Twitter, one the first micro blogging facility providing company, realized early on that people would want to write micro blog posts. Hence micro blogging allowed the user to answer that question in 140 characters. The appeal of status updates as important aspect of social media spread so quickly, that major social media companies like Facebook, LinkedIn, Google in Gtalk are offering it as a feature.  In fact Facebook even offered to buy out Twitter for that feature.

It’s surely a very non intrusive way of knowing what your friends and family have been upto over the past few days. While some of the status updates are funny others can be down right annoying – like ‘Am at work’. Nobody wants to know that you are at work.

I found our several creative, positive and financially rewarding ways to use status updates. A lot of it will also depend on how many friends you have.

User participation – This feature is important to better engage with your consumer. For e.g. “Who will be the winner of the reality show called ‘Big Boss’” Don’t be surprised with the amount of answers you can get for this one.

Brand Promotion – A very important tool for word of mouth promotion. It’s very common to read updates where movies, books, music being recommended by users. Also to promote websites and blogs which one can’t advertise in a classical sense.  Updates are used effectively by event managers to promote their shows “ XYZ singer or magician is performing in city ABC – come and book your ticket @ def@mno.com”

Announcement – Several of my friends in the media use it to announce their new shows and events launched by their news channels. All companies use it to announce their new product launch or new feature upgrades available.

News updates – Micro blogging was use aggressively during the Mumbai terror attacks to give out minute by minute update. Election updates or economic ups and downs – all find their ways as updates

Recruitment – I read this in one of the linkedin discussion where in all the employees of one organization wrote “Wanted a qualified website designer to work out of Mumbai”. Apparently they got 12 people submitting their resume over one day and they recruited one amongst them. This helped the firm save commission that they would have paid to the recruitment agent.

Or like Jeff mentioned on his status update “If anyone knows Latin, please contact me” and within 20 minutes 3 people contacted him and he got his work done.

Surveying – A random check of status updates will give out the most current and debated topics prevalent on people’s mind. It’s very apparent to map out what is holding people’s attention at that point in time.

Donation – You can donate your status as evident in the campaign that Facebook carried out to urge Americans to come out and vote. This created a huge movement and record number of voting ever in US history.

Saving your life – This one is the most bizarre tale but I had to include it here. Buck, a journalism grad student who was travelling in Egypt was apprehended by the local police authorities. But before he was arrested, he was able to tweet (i.e. update to his twitter profile) one word “Arrested”. His friend read that tweet and contacted the US Embassy and his school University of California at Berkeley, which sent a lawyer to get him out of jail. Phew!!

If Facebook came out with Fan page for status updates, I would be one of them. Write in the funniest, weirdest or the best use of status update that you have seen.

Read the post on how Facebook can be used to promote brands

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Posted in Facebook, Twitter | 16 Comments »

Indian Case Study of online Videos: Kaya Skin Clinic

Wednesday, December 3rd, 2008

In one of our earlier blog post, we had explained the use of online videos for the brand. The post explained the distinct benefits this medium provides for each brand. We shall illustrate that with a case study of an Indian Client – Kaya Skin Clinic.

Indian Case Study:

Kaya Skin Clinic offers specialized and customized skin solutions (products & Services) to its consumers. They were pioneers in their field as they introduced scientific approach towards skin care treatments. Today, Kaya skin clinics are present all across India and in key Middle East markets.

One of their service offerings is Kaya Bridal. We had decided as part of social media strategy to engage with its consumers by creating visual content. It was important for the customers to understand the process and benefits of it especially during their special occasion of marriage.

Do have a look at the video that was created for Kaya Bridal service

[youtube=http://in.youtube.com/watch?v=YEYKv7fZ8Gg]

Kaya decided to create videos only for online medium as it was a perfect fit with its target group. The video was then uploaded on several Indian and International video sharing sites for user viewing.

On conducting research, following aspects stood out distinctly:

1. The viewers were able to recall most of the steps involved in the Bridal Glow process and that too with just one viewing.

2. They were able to relate better to the terms like ‘microabrasion’ that they hear from dermatologists but were not able to visualize it.

3.  The video helped Kaya in building the brand value of ‘skin expert’. Kaya is about scientific processes, trained professionals and detailed understanding.

4. A lot of respondents cited that they saw value for the price that they were paying for Kaya bridal service thereby helping Kaya in overcoming one of it’s key barrier – expensive place to visit.

Is that it?

Just creating the video and uploading is not the answer. The video has be a part of the over all social media strategy. The next important steps are people aware about it and reach out to the relevant people. This is the most critical stage. There have been several times even in the case with most websites that are made beautifully but besides the clients and agency no one really visits it!!

Social Media Marketing plan helps in planning the other social media platforms that the brand has to be present in. It helps in creating content relevant to that medium and help reach out to the influencial bloggers of that category. All these help in increasing visibility.

In Conclusion:

Experiment with the online videos as they provide business solutions for the corporate. But ensure that you have got a complete social media marketing plan in place for that.

Read more about Social Media

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Posted in Online Videos, Social Media | 5 Comments »

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